1) Contradictory Statements
Board said no one-on-one meetings, then officers requested private meetings with homeowners.
See detailsThis site is independent from the Robin Ridge HOA Board of Directors and the robinridgehoa.org website. The goal of this site is to present verifiable facts and source documents so neighbors can see what’s happening and decide for themselves.
2) Records Access Issues
Financials withheld or restricted contrary to Oklahoma nonprofit law (18 O.S. §1065).
See details3) Defamatory Claims
Emails allege “profit” and “conflicts of interest” without evidence.
See details4) Board Term Limits
Bylaws set 2-year terms; minutes suggest attempts to extend without proper elections.
See details5) Misstated Lien Costs
Claimed ~$700 per lien vs. documented ~$63 (attorney + filing fee).
See details6) Ethical & Governance Violations
Board publicly posted a former member’s resignation and criticism letters, an unethical and retaliatory act.
See details7) Refusal to Provide Proof of Payment
Board denied a standard request for dues confirmation on letterhead, obstructing a legitimate loan process.
See details1) Contradictory Statements About Meetings
The Board circulated a statement saying members do not conduct one-on-one meetings. Homeowners have since confirmed that, following this letter, Board officers reached out directly requesting private meetings concerning matters related to to a home owner, directly contradicting their own written policy.
Evidence
- Board letter (signed) stating no one-on-one meetings. View Letter
- Homeowners have confirmed that, despite the policy stated in the letter, board members contacted them directly for private discussions related to Board matters.
2) Failure to Provide Financial Documents
Mr. Hermes (a homeowner) made a formal written demand for HOA financial records in May of 2025. The Board responded by directing him to create an account on RobinRidgeHOA.org, a requirement that violates Oklahoma state law. When Mr. Hermes refused, he was told he could review the records for only ten minutes under supervision during a June 22 board meeting, without the ability to make or keep copies. That meeting’s venue was changed at the last minute to Aspen Coffee, with no notice given to Mr. Hermes.
Evidence
- Formal written demand for access to financial records. View Letter
- The Board’s written response stated that Mr. Hermes could create an account on their website to view records, or attend a brief supervised review session with no copies allowed, both of which violate Oklahoma Nonprofit Corporation Act §1065.
- The June 22 meeting location was changed to Aspen Coffee without notice, preventing Mr. Hermes from accessing the records entirely.
- Email sent by the Board to another homeowner confirming they would provide copies of financial reports dating back to 2023, proving the Board selectively grants access. View Email
- In the June 1, 2025 Board minutes, the Board publicly stated that financial reports were “compiled” and would be posted to the neighborhood Facebook group “for transparency.” As of October 11, 2025, no such posting has occurred, further proof of the Board’s lack of follow-through and transparency. View Board Message
Oklahoma Nonprofit Corporation Act (§1065): “Any member may make a written demand to inspect the books and records of account. The corporation shall make the records available for inspection and permit copies or extracts.”
3) Defamation and False Statements to Homeowners
The Board distributed an email to homeowners containing false and defamatory statements regarding a homeowner’s professional integrity and prior work for the Association. The message implied that the homeowner illegally profited from HOA services and had a “conflict of interest,” which is entirely untrue. These statements have damaged his reputation both personally and professionally.
Excerpts from Board Communication
“Conflicts of Interest: We have reason to suspect that prior members may have personally or professionally profited from offering their own services or time to the HOA, a clear violation of bylaws.”
“This change was imperative to achieve reliable service, avoid contractual disagreements, and eliminate a clear conflict of interest with the previous party.”
These statements directly reference the transition away from the HOA website originally developed by Mr. Hermes. He built the first site in 2015, free of charge, as a courtesy to the neighborhood. Under U.S. Copyright Law (17 U.S.C. § 201), ownership of creative work automatically belongs to the creator unless transferred in writing. Therefore, Mr. Hermes retains full copyright ownership of the original website design, content, and logo, as no written agreement ever assigned those rights to the HOA.
The second website, a Board-approved paid project between the HOA and MindsEye! Advertising, was terminated early without full payment, constituting a clear breach of contract by the HOA. Because the project was never paid in full and no written transfer of rights occurred, MindsEye! Advertising retains ownership of all intellectual property created for that site. At no time did Mr. Hermes or MindsEye! Advertising profit improperly or violate any bylaw. In fact, Mr. Hermes only learned of the breach of contract through a social media post by Megan Crouch in March 2025, who made no attempt to contact him or MindsEye! before publicly referencing the termination.
In addition, Teri Peters publicly posted a false statement on Facebook claiming that Mr. Hermes had been “removed from the HOA board.” At the time of her post, she had not yet been officially appointed, though the Board had already discussed her nomination and planned to vote her in.
This misinformation damaged Mr. Hermes’s reputation and caused public confusion about his standing in the community. When confronted directly, Ms. Peters claimed she was referring to the website issue and refused to remove her defamatory post.
However, during the open board meeting on October 12, 2025, Ms. Peters completely changed her story, now claiming that another homeowner had told her Mr. Hermes was removed from the board. This blatant inconsistency demonstrates a pattern of dishonesty that is deeply concerning given her position as a seated board member.
Source note: The email excerpts were voluntarily provided to Mr. Hermes by a homeowner recipient, without solicitation. No materials were hacked, intercepted, or obtained through unauthorized access.
4) Board Term Limits & Elections
The Robin Ridge Bylaws (Article IV, Section 5) clearly establish two-year terms for Directors. After the initial staggered setup, “at the expiration of the initial term of office of each respective Director, his successor shall be elected to serve a term of two (2) years.” The bylaws also state that “Directors shall hold office until their successors have been elected and hold their first meeting.”
However, minutes from the June 1, 2025 meeting reference placing current officers back on the agenda for “re-election” rather than conducting open member elections after their terms had expired. For example:
- Diana — elected September 2021 → term expired September 2023
- Megan — elected October 2022 → term expired October 2024
Evidence
- Bylaws excerpt — Article IV, Section 5 (Election and Term of Office; Staggered Office). View bylaws excerpt
- Meeting Minutes — June 1, 2025 (re-election discussion for Megan & Diana). View minutes excerpt
Concern: Extending service beyond the two-year limit without an open member election violates the governing documents and undermines homeowner voting rights.
5) Misstated Cost of Filing Liens
During the HOA Board meeting on June 1, 2025, Treasurer Diana Lucero stated that attorney-filed liens cost approximately $700 per household. At the October 12, 2025 open meeting, Alex Martinez claimed the cost was $300 per household. When questioned, neither Diana nor Alex could provide a source for their numbers.
However, invoices and written communications from the Association’s attorney clearly show the true cost is about $68 per lien, including a $50 attorney fee and an $18 county filing fee.
This represents a nearly 1,000% exaggeration of the actual expense and misleads homeowners about how Association funds are being used. Such grossly inaccurate statements undermine transparency, fiscal accountability, and homeowner trust.
Evidence
- Board minutes referencing "$700 per lien" cost. View excerpt
- Attorney invoice showing actual lien costs (~$68 total per lien). View invoice
- Attorney email confirming total lien filing cost. View email
Concern: Publicly claiming $700 and $300 lien costs when invoices and attorney records show ~$68 per lien is materially misleading and undermines financial transparency.
6) Ethical & Governance Violations: Public Shaming of a Former Board Member
In September 2025, Board member John Kieper submitted his resignation. Rather than handling the matter privately and professionally, the Board published a public statement refuting his claims and linked to his resignation letter, along with additional letters criticizing him. Using official HOA channels to publish personal criticisms of a volunteer is inappropriate, deters participation, and risks breaching confidentiality and defamation standards.
Evidence
- 9/21/2025 Special Meeting Minutes — records actions taken following the resignation. View minutes (PDF)
- 9/14/2025 Meeting Minutes — prior meeting notes (no directive for members to prepare “response letters” is recorded). View minutes (PDF)
- Website post — public statement refuting Mr. Kieper and linking to his resignation letter. View website post (JPG)
Concern: Using official HOA resources to publicly criticize an individual member or volunteer is an ethical failure and exposes the Association to reputational and legal risk. Personnel-type matters should be handled privately and documented in minutes—not published as public shaming.
7) Refusal to Provide Proof of Payment for Financial Institution
A homeowner requested a formal confirmation of dues payment on HOA letterhead, a standard requirement from a mortgage lender for loan verification. The Robin Ridge Board refused to provide the document, stating that the bylaws did not require them to furnish proof of payment or generate receipts upon request. This refusal not only contradicts accepted HOA practices but also obstructed a legitimate financial transaction unrelated to any dispute with the Board.
Under Oklahoma Nonprofit Corporation Act §1065, members have a right to inspect and obtain copies of all books and financial records of the Association, including proof of payment and transaction records. Refusing to provide such a basic confirmation, especially when the payment was already received and recorded, demonstrates a lack of professionalism, accountability, and good faith.
This conduct reflects the Board’s continuing pattern of noncompliance with both state law and reasonable homeowner expectations. Denying a simple financial verification is not only unprofessional but potentially retaliatory toward homeowners who request lawful transparency.
Required Corrective Actions
To restore compliance with Oklahoma law and the Robin Ridge governing documents, the Board must take the following actions without delay:
- Provide Equal and Lawful Access to Records
Immediately comply with 18 O.S. §1065 by providing all homeowners direct, unrestricted access to HOA financials and records upon written request.
Eliminate the requirement to log in to any third-party website not owned by the Association.
Provide copies electronically or in print, as required by law. - Cease False and Defamatory Communications
Retract and publicly correct all written statements alleging that any homeowner “profited” or “had a conflict of interest” related to HOA services.
Issue a written apology to affected homeowners and commit to professional, factual communications moving forward. - Require an Independent Financial Audit
Engage a licensed, third-party CPA firm to perform a full audit of HOA finances for fiscal years 2023–2025.
The audit must include verification of income, expenditures, contracts, and vendor payments.
Audit results should be distributed to all homeowners in summary form within 30 days of completion. - Adopt a Transparency & Accountability Policy
Publish meeting minutes, financial summaries, and decisions within 10 days of approval.
Establish clear procedures for homeowner questions, agenda submissions, and access to information. - Acknowledge and Correct Past Violations
Engage independent legal counsel that specializes in HOA and real estate law to review compliance practices and advise the Board accordingly.